Start Outlook Desktop.

Note

This tutorial uses Outlook Desktop.

If you’re using Outlook Web Access or Outlook.com, these steps are identical. You can find FreeBusy by clicking on Add-ins.

Meeting Suggestions

To insert meeting suggestions into an email message, open the message window. Click on Suggest Meeting Times as shown below.

The add-in pane will load. Navigate to the Suggest times tab.

If you haven’t already, enter the attendees you’d like to meet with to the To: line of the email. FreeBusy will refresh availability and show available times.

You can view detailed availability for all attendees by clicking on a timeslot as depicted.

This shows a dropdown pane with detailed availability. In this case John the Supplier is unavailable for the meeting.

To suggest meeting times, click on the time portion of the timeslot.

Once you’re finished, click on Confirm selected timeslots. You can then provide meeting details if you’d like.

Finally, click Insert suggestions into email. Suggestions will then appear in the body of the email.

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