Prerequisite

Install FreeBusy Chrome Extension which adds the FreeBusy Gmail Add-in (plus FreeBusy Google Calendar Add-in and FreeBusy Toolbar Button)

If you want to have more control over when the meeting will take place - for example, in the next days - you can insert multiple meeting times and let participants vote on a common time to meet. If proposed meeting times do not work, participants can always propose other meeting times. This is an elegant way of suggesting that you want the meeting to take place in the selected time options.

See a short demo video to understand exactly what you need to do. This is for when you have multiple meeting participants, but works the same for one on one meetings, except that the meeting is automatically scheduled when the participant selects the first convenient time (so, no polling for one on one meetings - it's simpler).

What participants see & do? In this case, participants will select themselves from the list (if you have multiple participants), and vote yes or no on preferred meeting times. No extra information is needed and they don't have to vote on all suggested times. They can also come back and revise their votes (if the poll is open). When a consensus is reached, the meeting is automatically scheduled and added on everyone’s calendar.

We’ve updated FreeBusy Gmail and Outlook Add-in so you can schedule any type of meeting in just a few clicks. For more informations, please consult The ultimate guide to schedule meetings using FreeBusy Gmail Add-in

If you have any questions & feedback, feel free to use the chat button below. We're super friendly and happy to solve any scheduling challenge.