Everybody needs to block off time that's unavailable for meetings. If you don't control your schedule, it will control you ⏳.

Block time from your calendar

For example, if you want to make yourself unavailable for meetings during lunch time, go to your calendar and follow the steps below.

For Google Calendar

1. Open Google Calendar

2. Drag to create a new event for the times you want to block off. Add a suggestive title, "Lunch time" in our case.

3. Click "More options", mark yourself as "Busy" and make the event recurrent.

4. Click "Save" and you're done. You marked yourself unavailable for meetings during lunch time.

Follow the same steps for Outlook Calendar.

Limit availability time ranges with work hours and event templates

For example, instead of accepting meeting invites for whenever people send them, you may block off Monday, Wednesday, and Friday for working on tasks and leave Tuesday and Thursday open for people to schedule meetings.

You can do this by configuring your work hours and further fine tune your availability for every event template, if needed.

Advanced: don't clutter main calendar

If you want to block off time for appointment booking purposes without cluttering your main calendar you can create a separate calendar that's just for time blocks/external meetings/appointment booking. You'll then create the blocks on that separate calendar which you can toggle it on and off from the left sidebar in your calendar app when you want to show/hide it.

Create a new calendar in Google Calendar

Create a new calendar in Outlook

After you create (or delete) calendars and go to FreeBusy Calendar Integrations and tell it to also check (or not) the newly created calendar.


Advanced: Manually select when you are available for meetings

If you don't want to offer all of the available times on your calendar for scheduling meetings, consider using Guarded Availability. Instead of blocking off times you're not available, you'll create blocks of time on your calendar that will indicate you are available for booking (manually mark when you are free). You can manage the availability you offer to your clients directly on your linked calendar.

To show available at specific times, add "Free" events on your calendar.

Need a personalized onboarding?

If you have any questions & feedback, feel free to use the chat button below. We're super friendly and happy to solve any scheduling challenge.

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