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How to create break time for lunchtime and Holidays in Outlook and Google
How to create break time for lunchtime and Holidays in Outlook and Google

Learn how you can make yourself unavailable for meetings during lunch time or block off time to focus on your work, without interruptions

Macrina Damian avatar
Written by Macrina Damian
Updated over a week ago

Everybody needs to block off time that's unavailable for meetings. If you don't control your schedule, it will control you โณ. FreeBusy is a scheduling assistant that helps you share your availability as a booking link to get meetings scheduled 10x faster.

If you haven't tried it already, FreeBusy helps you eliminate the entire email back-and-forth to schedule meetings. It calculates availability from all your calendars to ensure you are never double booked.


Block time from your calendar

Now it is important that FreeBusy does not show you available during your preferred lunch hours or during the holidays. So the easiest way to go about it, is mark yourself busy and block off time that's unavailable for meetings.

Here is how you could block your calendar for the two most popular calendars:

For Google Calendar

1. Open Google Calendar

2. Drag to create a new event for the times you want to block off. Add a suggestive title, "Lunch time" in our case.

3. Click "More options", mark yourself as "Busy" and make the event recurrent.

4. Click "Save" and you're done. You marked yourself unavailable for meetings during lunch time.

For Outlook Calendar

Here's a quick video on how to achieve this in Outlook. Its the same steps as the above.

Once this is done, it reflects automatically in your FreeBusy booking, hence guests would not be able to book at lunch times and holidays created in your calendar.

Limit availability time ranges with work hours and event templates

For example, instead of accepting meeting invites for whenever people send them, you may block off Monday, Wednesday, and Friday for working on tasks and leave Tuesday and Thursday open for people to schedule meetings.

You can do this by configuring your work hours and further fine tune your availability for every event template, if needed.

Advanced: don't clutter main calendar

If you want to block off time for appointment booking purposes without cluttering your main calendar you can create a separate calendar that's just for time blocks/external meetings/appointment booking. You'll then create the blocks on that separate calendar which you can toggle it on and off from the left sidebar in your calendar app when you want to show/hide it.

After you create (or delete) calendars and go to FreeBusy Calendar Integrations and tell it to also check (or not) the newly created calendar.

Advanced: Manually select when you are available for meetings

If you don't want to offer all of the available times on your calendar for scheduling meetings, consider using Guarded Availability. Instead of blocking off times you're not available, you'll create blocks of time on your calendar that will indicate you are available for booking (manually mark when you are free). You can manage the availability you offer to your clients directly on your linked calendar.

To show available at specific times, add "Free" events on your calendar.

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If you have any questions & feedback, feel free to use the chat button below. We're super friendly and happy to solve any scheduling challenge.

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